Career Opportunities

REPORTS TO: Accounting Manager

ESSENTIAL FUNCTIONS:

The Accounts Payable function is to ensure the accurate and timely payment of ministry disbursements by providing the entire accounts payable service from reviewing and entering vouchers, through the printing and disbursement of payments. In conjunction with the Accounting Manager, the CFO and the Finance team, s/he will work throughout the month and during the month-end close to ensure that all payables information is completely and accurately reflected in the ministry?s general ledger.

MARGINAL FUNCTIONS:

Assist the Accounting Manager through various other responsibilities.
Provide back-up support for the rest of the Finance department; handle department mail.

WORK:

Responsible for the entire accounts payable process from reviewing invoices for proper supporting documentation through processing payment, whether electronically or by check, and maintaining vendor files.
Verifies, and enters accounts payable data into Donor Direct/PeopleSoft system.
Follows up on account statements and other discrepancies and serves as a liaison between departments and vendors in the resolution of administrative problems relating to accounts payable.
Process home office as well as field staff expense reports.
Print and file A/P batch reports, check register, and A/P aging reports.
Upload check information into bank website via Positive Pay
Review A/P aging reports for any outstanding invoices and follow up when necessary, as well as balancing the A/P aging with the general ledger.
Process all refund transactions.
Process returned checks.
Handle petty cash fund, including disbursements, receipts and reconciliation.
Process returned cash advance funds and receipts.
Identifies, sets up and maintains records on all of the ministry’s 1099 vendors, including W-9 verification and producing annual 1099 forms.
Interacts with external auditors and provides information and access to accounting records as required.
Maintain and update procedure notebook and improving processes where needed.
Provide other back-up support as needed.

WORKER:

Must be a Christian.
Working knowledge of accounting practices and procedures.
Skill in detail work (prefer experience in accounting, accounts payable, etc.)
Education – College degree preferred, (at least a 2 year degree) or equivalent experience.
Financial, analytical, and computer skills.
Communication skills providing ability to work with internal and external customers, both written and oral.
Comfortable working in Excel, Word, Outlook, and Internet Explorer with the ability to develop spreadsheets and documents, as well as experience with complex computer systems. (JD Edwards or PeopleSoft experience a plus.)
Logical thinker and problem solver.
Ability to maintain a high degree of confidentiality.
Minimum supervision depending on experience.
Flexible and organized.
Knowledge of 1099 reporting practices.

WORKPLACE:

ABILITIES REQUIRED TO PERFORM JOB:

Ability to communicate well in oral and written form.
Ability to analyze and solve problems.
Ability to prioritize assignments, organize workspace and budget time to meet deadlines.
Ability to understand and interpret vendor invoices, statements and other payment requests.
Ability to develop Excel spreadsheets as needed.
Be flexible.
Self-starter; independent.
Must be able to work with others – team player.
Must be able to maintain a high degree of confidentiality.

To apply, please email to CrownHR@crown.org with a subject line of A/P Accountant, Full-Time:

A cover letter addressing specific experience related to the requirements of this position along with
A current resumé

Date of Job Description: (7/5/2011)